Qualifications:
- Female, University degree in any discipline
preferably in Marketing
- Minimum 3 years relevant experience
Tasks
- Handles a wide range of administrative and
secretarial related work.
- Maintains the General Manager Agenda,
schedules and coordinates appointments.
- Reviews and follows up all
correspondence, documents and reports
prepared by related departments.
- Ensures the follow up and feedback of all
activities related to the GM.
- Maintains efficient Filing system for
Memos, faxes, invoices and all documents.
- Organizes GM meetings & takes minutes of
meeting if necessary, and follows up
actions.
- Compiles, transcribes, and distributes
minutes of meetings.
- Coordinates various meetings - internal
and with external parties.
- Handles incoming and outgoing
correspondence and communications of
the GM’s office, including responding
independently wherever possible and
required.
- Reviews and summarizes various reports
and documents for the GM
- Receives visitors / staff and organizes
meetings with as per prior appointments
- Handles telephone calls and responds to
public inquiries
- Handles confidential information with
utmost secrecy and integrity
- Maintains an adequate inventory of office
supplies
- Performs all other routine office managerial
and secretarial related work.
KNOWLEDGE OF:
- MS word, Excel, PowerPoint
- E-mail
- English & French
ABILITY TO BE:
- Good communicator
- Good listener
- Confidential
- Patient
- Accurate
- Hard worker: working under pressure