Job Summary:
The Payroll & HR Officer is responsible for managing payroll processing and supporting day-to-day HR operations. This role ensures accurate and timely salary processing, compliance with labor laws, and effective handling of employee records and HR administration.
Key Responsibilities:
Payroll Management
Prepare and process monthly payroll accurately and on time.
Maintain payroll records including salaries, benefits, deductions, and overtime.
NSSF
Ensure compliance with local labor laws, tax regulations, and company policies.
Handle end-of-service calculations, indemnities, and final settlements.
Coordinate with Finance regarding payroll reports and payments.
Address payroll-related inquiries from employees in a timely manner.
HR Operations
Maintain and update employee records, HR systems, and personnel files.
Support recruitment processes including job postings, screening, and interview coordination.
Manage onboarding and offboarding processes.
Monitor attendance, leaves, and absenteeism records.
Assist in drafting HR letters, contracts, and official documentation.
Ensure HR policies and procedures are implemented consistently.
Compliance & Reporting
Ensure adherence to company policies and local labor regulations.
Prepare HR and payroll reports as required by management.
Support audits by providing necessary documentation.
Qualifications & Requirements:
Bachelor’s degree in Human Resources, Business Administration, or related field.
3 to 4 years of experience in payroll and HR operations.
Strong knowledge of payroll systems and labor laws.
Proficiency in Microsoft Excel and HR software.
High attention to detail and accuracy.
Strong organizational and time management skills.
Good communication and interpersonal skills.
Ability to handle confidential information with discretion.
Key Competencies:
Attention to detail
Confidentiality
Problem-solving
Time management
Team collaboration