About the job
1. Company Description:
Crisa Middle East Offshore Sal, based in Beirut, Lebanon, manages the operations of Twellium Industrial Company, a leading F&B manufacturing company. Established in 2013 in Ghana, Twellium has expanded to several countries in Africa, focusing on beverage and confectionary products. Twellium's brands are known for their quality standards, unique taste, and exceptional customer service.
2. Job purpose:
The Secretary & Administrative Assistant will provide administrative and clerical support to ensure efficient office operations. The ideal candidate will be responsible for managing schedules, handling correspondence, and assisting with daily administrative tasks.
3. Required skills & qualifications:
• Bachelors’ degree in Business Administration
• 2 to 3 years of experience as a secretary, administrative assistant, or in a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong verbal and written communication skills.
• Excellent organizational and time-management skills.
• Ability to prioritize tasks and work under pressure.
• Attention to detail and problem-solving skills.
4. Duties & responsibilities:
• Perform general clerical duties, including photocopying, faxing, mailing, and filing.
• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Answer phone calls, direct inquiries, and respond to emails professionally.
• Prepare reports, memos, invoices, and other documents as needed.
• Maintain an organized filing system of paper and electronic documents.
• Assist with meeting preparation, including agenda creation, taking minutes, and distributing materials.
• Handle confidential and sensitive information with discretion.
• Order and maintain office supplies and equipment.
• Coordinate with internal teams and external stakeholders as required.
• Perform data entry and maintain records and databases.
• Provide administrative support for special projects as assigned.
The responsibilities & duties detailed above are not intended to be exhaustive. It can be amended any time according to business needs. The employee is welcome to make suggestions to expand the scope of the duties.