Role Description
-Administrative and clerical support.
-Answer phones, take messages, and handle correspondence.
-Type, format, and distribute reports and other documents.
-Maintain and organize filing systems, both physical and digital.
-Manage databases and update organizational records.
-Greet visitors and direct them to the appropriate personnel.
-Meeting and event coordination
-Schedule and organize meetings, including booking rooms and coordinating equipment.
-Prepare and distribute meeting agendas to attendees.
-Take detailed and accurate minutes during meetings.
-Distribute meeting minutes and follow up on action items.
-Communication and liaison
-Serve as a liaison between management, staff, and external parties.
-Compose and send emails, letters, and other communications.
-Handle inquiries via phone, email, or in person.
-Maintain relationships with external stakeholders and partners.
-Office and operational management
-Develop and implement office procedures to improve efficiency.
-Manage office supplies and equipment.
-Coordinate with other departments or organizations.
-Handle general office administration, such as photocopying and data entry.
Qualifications
-Proficiency in Personal Assistance and Executive Administrative Assistance.
-Strong Communication skills, both verbal and written.
-Knowledge of Clerical Skills like filing, documentation, and record management.
-High attention to detail and ability to multitask effectively.
-Proficiency in productivity tools such as Microsoft Office or Google Workspace.
-Professional discretion and ability to handle confidential information.
-Relevant bachelor's degree or equivalent experience is preferred.